Terms Of Use |   



1. Scope

Our Privacy Policy applies to the personal data that NIRIIS SHIPPING SA collects and uses.

NIRIIS SHIPPING SA is registered at PANAMA and has office in GREECE

NIRIIS SHIPPING SA controls how the personal data is collected and the purposes for which the personal data are used. NIRIIS SHIPPING SA is the “data controller” for the purposes of the Hellenic Data Protection Act or the Regulation (EU) 2016/679 of 27 April 2016 (the GDPR).


2. Personal data collected by NIRIIS SHIPPING SA

When using the term “personal data” in our Privacy Policy, we mean information that relates to the applicants for employment or employees of the Company or the crew of the vessels that Company manages and allows the Company to identify them, either directly or in combination with other information that we may hold. The Personal data includes, for example, the name, the contact details, the Passport or the ID.

We collect some personal data, for example when an employee or a seaman applies in order to be employed by our Company or in one of our managed vessels. We may also receive personal data from companies we cooperate with (for example our manning Agent).

For more information on the parties who may share your personal data with us, please see section 7 below.


Categories of data we collect

We may collect and process the following categories of information about you: 

Categories of personal data processed

When do we process the personal data mentioned?

Which legal basis do we rely on for processing your personal data?

Name and surname and contact details
(email address, job title, telephone number and postal address)

In case of application for employment or employment with our Company or our managed vessels

 We base the processing on our legitimate interest in running our daily business and being able to provide our services.

 Identification Documents
(ID, Passport, CV)

In case of application for employment or employment with our Company or our managed vessels

 We base the processing on our legitimate interest in running our daily business and being able to provide our services.
Our processing will be based on consent, which we will ask the seaman to provide upon receiving the information.

C.V. or application covering the personal and professional part.

Information about Employees’ and seamen’ (employed or applicants) previous employments

When an application for employment with the Company or  any managed vessel is received

We base the processing on our legitimate interest in being able to decide whether a candidate seaman or employee can cover our needs and the applicants are competent for the position they apply for and also in being able to decide whether the applicant has the experience required for the post he applies for.

Our processing will be based on consent, which we will ask the seaman to provide upon receiving the information.

Communications with us (for example, emails, letters or messages)

When the crew /applicant contacts NIRIIS SHIPPING SA or is contacted by NIRIIS SHIPPING SA

We base the processing on our legitimate interest in running our daily business and being able to provide you with our services.

Pictures or videos taken at events on board our managed vessels which may include the seaman or Company’s employee (training drills, works …).

When the crew or Company’s personnel participate in any event on board one of our managed vessels.

These pictures or videos are of a situational character and does not specifically depict the employees or the seamen.
We base the processing on our legitimate interest in being able to monitor the proper training on board our vessels and in being able to provide evidence of proper training to involved third parties (Classification societies, State Authorities, P&I, Insurers)

 Employed or applicants feedback

When Employees and seamen reply to our requests for feedback

We base the processing on our legitimate interest in running our daily business and being able to provide our services.

Information that relates to period of employment

During Employees’ and seamen’ employment or on the completion of the employment.

We base the processing on our legitimate interest in running our daily business and being able to find out how our employees / seamen perform during their employment and further to decide whether are re-employable or not.

Our processing will be based on consent, which we will ask the seaman to provide upon employment.

Payment history of Employees’ and seamen’ salaries

During employment.

We base the processing on our legitimate interest in being able to document all payments as per the agreement between employee / seaman and our Company.

This processing enables us to cover our contractual obligations as well as our legal obligations against the state authorities.




Sensitive personal data

In the course of providing services we do not collect sensitive data, unless any Employee or seaman (employed or applicants)  has provided such information in order to allow us to decide whether he/she may be employed by our Company or in one of our managed vessels and such information reveals health information about the individual. In such case, we will seek specific individual’s consent before we process any such information and we do not send this information to a third party, unless we have the data subject’s consent and we have notified the Personal Data Authority.


3. How and why we use the personal data

We use the personal data for the following purposes:

To provide professional services.
When we receive an employment application or someone is employed by our Company or in one of the managed vessels, we use the personal data to perform our services in relation to the employee. The personal information we collect and process in this regard is required in order to:

  • Find out that the applicant meets the requirements for the job he applies for.
  • Be able to proceed with a contract of employment
  • In case of contract, be able to meet the requirements of the interaction with the involved authorities and / or
  • Meet the requirements of the pertinent laws, rules and regulations related to the job
  • To issue travelling tickets, visas and response to Port Authorities requirements during vessel’s visits in various ports

To communicate with the applicant or the employee and manage our relationship.
Occasionally we may need to contact the applicant or the employee by email or phone for administrative or operational reasons, for example in order to inform the applicant about the upcoming employment, the flight details, etc.  or to notify the applicant of delayed changes of the travelling details.

We will also use the personal data if we contact the applicant after receipt of any request for information.

To inform candidate seamen or employees about employment opportunities. 
We do not share contact details or other personal data with other companies, unless we have first obtained individual’s written consent to do so.

To improve our services, fulfil our administrative purposes and protect our business interests.
The business purposes for which we will use the personal data include, but are not limited to, accounting, billing and audit, credit or other payment verification, fraud screening, safety, security and legal purposes, statistical analysis.


4. Your rights

The EU Data Protection legislation provides for certain legal rights for each data subject, which you can address to NIRIIS SHIPPING SA. Set forth below is a summary of these rights. For complete information regarding your rights, please see the General Data Protection Regulation (Regulation (EU) 2016/679), sections 3–5 or contact us at

Right of access. You are entitled to be informed as to whether NIRIIS SHIPPING SA is processing personal data about you. If we are, you are entitled to receive information regarding, among other things, which personal data we are processing, the purposes of the processing, which external recipients have access to your personal data, and how long we save your personal data.

Right to data portability. You have a right to receive a copy of the personal data which you have provided to NIRIIS SHIPPING SA, in a structured, commonly used, and machine-readable format. You also have the right to require that NIRIIS SHIPPING SA transfers this personal data to another controller of personal data. The right to data portability applies to personal data which is processed in an automated manner and which is based on your consent or on an agreement to which you are a party.

Correction of erroneous data. You have the right to require that NIRIIS SHIPPING SA corrects erroneous or incomplete information about you.

Deletion of certain data. You have a right to require NIRIIS SHIPPING SA to delete your personal data under certain circumstances, for example where the personal data is no longer necessary for the purpose for which we collected it.

Right to object to NIRIIS SHIPPING SA’s processing of personal data. You have the right, under certain circumstances, to object to NIRIIS SHIPPING SA’s processing of your personal data.

Right to restrict the processing of your personal data. You have the right to require NIRIIS SHIPPING SA to restrict its processing of your personal data in certain circumstances. For example, if you have denied that your personal data is correct, you can request a restriction on the processing during a period of time which allows NIRIIS SHIPPING SA to verify whether the personal data is correct.

Right to withdraw consent. If our processing is based on your consent, you have the right to withdraw your consent to our processing of your personal data at any time. Such withdrawal does not affect the lawfulness of our processing based on your consent before its withdrawal.

The withdrawal of your consent may result in termination of your employment in circumstances where the non-processing of your data will not allow us meeting the requirements imposed by involved authorities or pertinent laws, rules and regulations.  In such a case you will be informed about the consequences of your withdrawal of your consent. In case that you finally withdraw your consent, this shall be considered as an important reason for contract termination, and you will be responsible for any resulting consequences, as per your contract of employment.

Complaints. If you have any complaints regarding the NIRIIS SHIPPING SA’s processing of your personal data, you are entitled to file such complaints with the Data Protection Authorities.

If you have questions in relation to your personal data or would like to submit a request for an extract from the register, data portability, correction, deletion, objection, restriction or withdrawal of consent, please contact us at:

5. Security of the personal data

NIRIIS SHIPPING SA takes reasonable security measures to protect your Personal Information against loss and misuse, as well as unauthorized access, disclosure, destruction or alteration of the information that is under our control.

We strictly limit worker (i.e., employees or contractors) access to Personal Information by giving our workers only the necessary access to carry out their job responsibilities. NIRIIS SHIPPING SA periodically audits for compliance and updates its security measures in an effort to provide appropriate security for all information held.

All necessary technical and organizational measures are taken to ensure your personal data is protected against unauthorized use.

The information that is provided to us will be held on in-house or hosted systems owned or not owned by us. We may also allow access to the information by our subcontractors who act as data processors on our behalf for the purposes described in this Privacy Policy or for other purposes approved by the individual.

6. For how long we process your personal data

We will retain personal data for as long as we need it in order to fulfil our purposes set out in this Privacy Policy.

We may also save personal data for a longer period of time where necessary in order to fulfil a legal obligation which requires processing by law or in order for us to be able to establish, enforce, or defend against legal claims.

Data of past employees are kept by NIRIIS for as long as the fiscal, social security and employment legislation requires.

7. Sharing the personal data

Personal data may be shared within NIRIIS SHIPPING SA and the entities NIRIIS SHIPPING cooperates with, in the frame of our professional relationship. 

We may also share some of your personal data with, or obtain your personal data from, the following categories of third parties:

Suppliers providing services to us in order to help us run our business. If applicable, we share the minimum personal data required with the companies mentioned below who assist us running the services that we provide to you. These recipients are only entitled to process your personal data on behalf of NIRIIS SHIPPING SA while performing a service for NIRIIS SHIPPING SA

NIRIIS SHIPPING SA takes all reasonable measures
in order to ensure that your data is handled securely and with an adequate level of protection when transferring to, or sharing with, such selected third parties. The third parties assisting us with providing the above list of NIRIIS SHIPPING SA services are:

·         Manning Agent

·         Port Agents in ports visited or to be visited by the vessel you are employed in.

·         State, Flag Administration and Port Authorities

·         Classification Societies

·         Charterers and Brokers

·         Companies rendering services to the vessel, on permanent or occasional basis.

·         Travel Agents

·         Airport Authorities.

·         Insurance companies.

·         Custom Offices.

The personal data that we transfer to the above suppliers varies depending on the kind of service we receive. Above mentioned suppliers may or may not have their own set of Terms of Use detailing the types of personal data stored by the supplier in the respective system. Those suppliers who do not have their own Terms of Use will be instructed to limit their processing to the absolutely necessary data and only in the scope of services provided.

NIRIIS SHIPPING SA shall state the scope of use of the provided personal data in the correspondence with these third parties.

Bank Account. NIRIIS SHIPPING SA shares some of your personal data, which includes information required for your payment to the service provider used for processing your payments.

Authorities. We may disclose your personal data to state authorities when this is required by the law of any jurisdiction to which we may be subject unless this is expressly prohibited by EU Member State law or the law of an EU country to which NIRIIS SHIPPING SA is subject.

8. Updates to our Privacy Policy

We may make changes to this Privacy Policy from time to time, including as part of the new European data protection legislation which will start to apply on 25 May 2018 (the “General Data Protection Regulation”) - we will update this Privacy Policy and publish any new edition. Our current policy is published at

9. Contact information

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to